Meetings & Events at The Newport Create Memories That Last a Lifetime!
The Newport offers a variety of menu options created by our Executive Chef, Agnieszka Richard, from a light breakfast to our famous clam boil on the Marina Lawn Deck.
View our Executive Meeting Menu for parties with fewer than 20 guests.
The Newport Harbor Hotel and Marina Policies & Procedures:
Please submit your menu selections to our Sales & Catering Office at least three (3) weeks prior to the function or menu selections may be limited. The client may provide a choice of two (2) different entrées for guests for an additional fee per person plus service charge and tax. If the client wishes to offer a third choice of entrée, there will be an additional $5.00 per person charge plus service charge and tax.
The exact number of persons to be in attendance for all banquet functions must be confirmed by 12:00 noon three (3) business days (Monday thru Friday) prior to the date of the event. For menus with multiple entrée selections, guaranteed choices for the multiple entrees selected also need to be confirmed by 12:00 noon three (3) business days (Monday thru Friday) prior to the date of the event. After the guarantee is received, it is not subject to reduction. The hotel will prepare for and service up to 5% more than the guarantee. If the guarantee is not given at the required time, the original estimated attendance on the fully executed sales contract will become the guarantee.
Service Charge, Labor Charge, and Taxes
A taxable service charge of 22% will be added to all food and beverage items. All prices quoted are subject to Rhode Island State Sales Tax, currently 8%. Additional labor charges for special services such as bartenders, chef attendants, and groups under 20 may also apply.
In the event of inclement weather, a decision regarding the relocation of outdoor events will be made at least four (4) hours prior to the function’s start time. Every attempt will be made to consult with the group contact. However, we reserve the right to make the final decision. Outdoor events must conclude by 9:00 p.m.
The hotel holds a liquor license granted by the Rhode Island State Liquor Commission and is held responsible for complying with its regulation. To insure this, no alcoholic beverages may be brought to the hotel. Rhode Island will not permit any service of alcoholic beverages after 1:00 a.m. or on Sundays before 12:00 noon.
Neither the patron nor its guests will be permitted to bring food of any kind to the hotel. Due to insurance regulations, no remaining food or beverage shall be removed from the premises. Upon the conclusion of the function, such food and beverage becomes property of the hotel.
The hotel reserves the right to move the function or meeting space based on space availability and increases or decreases in final guaranteed numbers. If a change from the original set-up is requested on the day of the function or meeting, a labor charge will be assessed to your group, as follows: Marine Suite or Salon A, B, C, or D $150.00; Salon A/D or Salon B/C $250.00; Ballroom $500.00.
Complete audio-visual services are available, if requested, throughout the hotel via the services and equipment of an outside vendor. This equipment is subject to availability of terms requested.
Any packages shipped to the hotel should be labeled with the recipient’s name, group affiliation, and date of event. We will accept delivery of up to five (5) items three (3) days in advance of your event. A $2.50 service fee will be charged for each additional shipped items. Delivery will not be accepted on any shipment in excess of 35 pounds without prior approval from the hotel. A service fee of $2.50 will be charged for each package shipped from the hotel following the event. This charge is in addition to the normal carrier fee.
You may provide your own decorations or flowers. All decorations must comply with local fire laws. No crepe paper, confetti, or candles with an open flame may be used in the hotel. Use of nails, tacks, or glue to hang banners, posters, or decorations is prohibited.
Menu prices are guaranteed by the hotel for 90 days or less prior to the function.
The Newport Harbor Hotel and Marina will not assume responsibility for articles left unattended, personal property, or equipment brought onto hotel premises. Safety deposit boxes are available for your valuables.
All outdoor entertainment must cease by 9:00 p.m.
Payment Policy (Catered Events Only)
Full prepayment in the form of a cashier’s or certified check is required 3 days prior to the function.
Onsite parking is guaranteed for hotel guests ONLY and only one vehicle per room is permitted. The parking fee is at the prevailing rate for overnight guests. For those guests attending a meeting or function who do not have an overnight room, the availability of onsite parking is not guaranteed. Alternate parking is available at numerous street lots adjacent to the hotel. On the day of the meeting or function, if onsite parking is available, the parking fee will be at the prevailing rate.
Cancellation Policy (Catered Events Only)
Any notification of cancellation must be received in writing. If a definite booking is canceled for any reason other than fire, natural catastrophe, or Act of God, the client is liable for the following:
|Notice of Cancellation||Percentage of Food, Beverage, and Meeting Room Rental Revenue Projections|
|Over 90 days||Loss of deposit|